Business email phrases in Chinese 商务邮件用语
shāngwù yóujiàn yòngyǔ
Please find attached in Chinese is 请查收 (qǐng chá shōu).
Also searched for as: email in Chinese, formal email, how to write an email, email sign-off, please find attached.
Polite openings, attachments and sign-offs for work email. 15 essential business email phrases words in Mandarin Chinese, with pinyin and English. Open it in the app to hear each word, tick off the ones you know and turn them into flashcards.
Chinese work emails rely on a handful of set phrases that sound polite and professional at once. You open with 您好 (nín hǎo), the respectful 'hello', point to documents with 附件 (fù jiàn), attachment, and 请查收 (qǐng chá shōu), 'please check and receive', and close with 期待您的回复 (qī dài nín de huí fù), 'I look forward to your reply'. Learning them as fixed chunks saves you translating English emails word by word.
| Chinese | Pinyin | English |
|---|---|---|
| 您好 | nín hǎo | hello (polite) |
| 打扰了 | dǎ rǎo le | sorry to bother you |
| 附件 | fù jiàn | attachment |
| 附上 | fù shàng | to attach; to enclose |
| 请查收 | qǐng chá shōu | please find attached |
| 抄送 | chāo sòng | to cc |
| 烦请 | fán qǐng | would you kindly |
| 确认 | què rèn | to confirm |
| 补充 | bǔ chōng | to add (something) |
| 以上 | yǐ shàng | the above |
| 如有疑问 | rú yǒu yí wèn | if you have any questions |
| 收到 | shōu dào | received; noted |
| 回复 | huí fù | to reply |
| 期待您的回复 | qī dài nín de huí fù | I look forward to your reply |
| 祝好 | zhù hǎo | best wishes |
Usage tips
- Chinese emails usually skip any equivalent of 'Dear': start with the name and title followed by 您好, as in 王经理，您好 (Wáng jīng lǐ, nín hǎo).
- 收到 (shōu dào) on its own is a perfectly acceptable short reply meaning 'noted', especially in work chats, and adding 谢谢 (xiè xie) makes it a little warmer.
- 烦请 (fán qǐng) is more formal than 请 (qǐng) and suits requests that put the other person to some trouble, as in 烦请尽快确认 (fán qǐng jǐn kuài què rèn), 'would you kindly confirm as soon as possible'.
Common mistakes
- Writing 亲爱的 (qīn ài de) for 'Dear' in a business email sounds intimate or like marketing copy; use the name plus title and 您好 instead.
- Ending with a literal 'best regards' such as 最好的问候 sounds translated; use 祝好 (zhù hǎo), or 此致敬礼 (cǐ zhì jìng lǐ) in very formal letters.
- Using 你 (nǐ) throughout an email to a client or senior colleague; 您 (nín) is expected in formal writing.
Mini dialogue
- A李经理，打扰了，我昨天发的邮件您收到了吗？Lǐ jīng lǐ, dǎ rǎo le, wǒ zuó tiān fā de yóu jiàn nín shōu dào le ma?Sorry to bother you, Mr Li. Did you get the email I sent yesterday?
- B收到了，不过好像没有附件。Shōu dào le, bù guò hǎo xiàng méi yǒu fù jiàn.Yes, but there didn't seem to be an attachment.
- A不好意思，我马上重新发一下，请查收。Bù hǎo yì si, wǒ mǎ shàng chóng xīn fā yī xià, qǐng chá shōu.Sorry about that, I'll resend it right away, please check your inbox.
- B好的。下次记得抄送我们经理。Hǎo de. Xià cì jì de chāo sòng wǒ men jīng lǐ.OK. Next time, remember to cc our manager.
- A明白，谢谢提醒！Míng bai, xiè xie tí xǐng!Got it, thanks for the reminder!
Example sentences
- 王经理，您好！附件是报价单。Dear Manager Wang, please find the quote attached.
- 打扰了，想跟您确认一个问题。Sorry to bother you, I'd like to check something with you.
- 报价单在附件里。The quote is in the attachment.
- 附上上个月的数据，请查收。Attached are last month's figures, please take a look.
- 合同已经发到您邮箱，请查收。The contract has been sent to your inbox, please check it.
- 这封邮件记得抄送我们经理。Remember to cc our manager on this email.
- 烦请确认一下会议时间。Would you kindly confirm the meeting time?
- 请确认订单信息。Please confirm the order details.
- 补充一点，会议改到三点了。Just to add, the meeting has moved to three.
- 以上是本周的工作汇报。The above is this week's work report.
- 如有疑问，请随时联系我。If you have any questions, please feel free to contact me.
- 收到，我马上处理。Noted, I'll deal with it right away.
- 收到请回复，谢谢。Please reply once you've received this, thanks.
- 期待您的回复，谢谢！I look forward to hearing from you, thank you!
- 邮件最后写个祝好就行。Just put "best wishes" at the end of the email.
Practise speaking
Ready to use these words? The Business email phrases speaking island has 8 everyday questions about business email phrases to prepare your own answers to.